Law Firm

Our top-tier global Law Firm client is seeking to recruit a Business Development Coordinator to assist senior team members with business development and strategic planning initiatives. Prior legal marketing/business development, paralegal or government relations experience preferred.

Responsibilities:

• Assist with business development, marketing and strategic planning with a primary focus on driving business growth objectives across the litigation and government/regulatory practices
• Under guidance of the Senior Manager execute strategic plans for individual attorneys, partners, practice groups, client teams, and industry groups across the US
• Analyze and report on progress of all marketing objectives
• Provide hands-on marketing and business development support including the preparation of pitches, proposals, RFPs/RFIs, and marketing collateral
• Assist with awards, rankings and the directory submission process
• Work with colleagues to coordinate and administer events, speaking engagements, sponsorship and thought leadership initiatives
• Work closely withe the Business Intelligence Group to obtain and analyze client, prospective client and market research to identify business development opportunities and competitive advantages
• Create and distribute of marketing collateral and thought leadership pieces
• Assist internal communications team with the award submission process
• Manage department database updates, practice and subject matter descriptions, website, biographies, etc.

Requirements:

• Bachelor’s Degree
• 1+ years’ of relevant experience in the legal, professional services, goverment or financial services industry
• Highly motivated with a keen interest in developing a long-term career in business development and marketing
• Paralegals or government employees seeking to transition to legal marketing / business development are encouraged to apply
• Advanced analytical skills and the ability to process and summarize complex information required
• Demonstrated ability to execute and achieve measurable results
• Excellent communication, writing, editing and presentation skills
• Proven ability to work in a high pressure and often stressful corporate environment
• Highly organized with a meticulous attention to detail
• Excellent interpersonal skills
• Advanced Excel and PowerPoint skills
• Resourceful, motivated and driven attitude with a “can do” attitude
• Willingness to work overtime, including occasional weekends required

Our AM Law 50 client is seeking to recruit a hands-on Litigation Technology Manager to oversee and manage courtroom and out-of-court technology delivery and support, electronic resources, presentations and concierge services.

Responsibilities:

• Oversee and manage technologies, electronic resources, presentations and concierge services utilized by attorneys and other key stakeholders during courtroom and out-of-court proceedings
• Provide technical advice to key stakeholders during courtroom and out-of-court proceedings
• Install, maintain and administer courtroom and out-of-court technologies
• Plan and maintain courtroom and out-of-court technology resources and information security requirements
• Conduct site visits, logistics planning and related security assessments
• Work closely with administrative teams and vendors to ensure the delivery of concierge services
• Provide first and second level software and hardware technology support

Requirements:

• Bachelor’s Degree
• 5+ years of legal or courtroom technology support experience
• Advanced presentation software expertise
• Demonstrated ability to provide first and second level software and hardware technical support
• Advanced knowledge of technologies used in courtroom and out-of-court proceedings
• Prior experience managing site visits, technical logistics, concierge services and electronic presentations
• High degree of professionalism, discretion and client service skills
• Excellent communication, interpersonal and presentation skills
• Ability to work flexible hours and travel as required

Our international Law Firm client is seeking to recruit a Senior Business Development Manager to advise senior partners on client strategy objectives and develop and execute strategic business development and brand building initiatives throughout the Silicon Valley legal market.

Responsibilities:

• Lead client strategy, brand building and strategic business development efforts and advise partners across multiple practice groups
• Develop and execute strategic plans for individual attorneys, partners, practice groups, client teams, and industry groups across the US
• Analyze and report on progress of all marketing objectives
• Provide hands-on marketing, business development and client strategy planning and execution support
• Work with colleagues and key internal and external stakeholders to coordinate and administer events, speaking engagements, sponsorship and thought leadership initiatives
• Work closely with the Business Intelligence Group to obtain and analyze client, prospective client and market research to identify business development opportunities and competitive advantages
• Manage the preparation of marketing collateral, pitch materials and assist the proposal team with RFP preparation
• Oversee the creation and distribution of marketing collateral and thought leadership pieces
• Consult with internal communications team with the award submission process as necessary
• Oversee department database updates, practice and subject matter descriptions, website, biographies, etc.

Requirements:

• Bachelor’s Degree
• 7+ years’ experience at a top-tier global law firm, management consulting or professional services firm
• Demonstrated experience providing client strategy, brand development, go-to-market strategy and/or strategic business development planning and execution at the partner level
• Demonstrated knowledge of the California/Silicon Valley legal landscape
• Demonstrated experience supporting multiple practice areas
• Confident and highly motivated with an entrepreneurial spirit
• Ability to work independently with little supervision
• Proven experience supporting partners and attorneys with strategic planning and execution
• Advanced analytical skills and the ability to process and summarize complex information required
• Demonstrated ability to execute and achieve measurable results
• Excellent communication, writing, editing and presentation skills
• Proven ability to work in a high pressure and often stressful corporate environment
• Highly organized with a meticulous attention to detail.
• Excellent inter-personal skills.
• Resourceful and driven attitude with a “can do” attitude
• Willingness to work overtime, including occasional weekends required
• Domestic travel, although infrequent, may be required
• J.D. or MBA preferred

Our AM Law 20 client is seeking an experienced Client Billing Specialist to support the firm’s billing function, prepare of client invoices, maintain client information and within internal platforms and assist with special projects.

Responsibilities:

• Monitor unbilled time and disbursements for assigned matters to ensure prompt billing
• Meet with partners to discuss preparation and status of invoices
• Generate various reports and proformas
• Analyze billing materials for compliance to client guidelines, fee agreements, rate discounts, and firm policies
• Perform transfers, write-offs and adjustments
• Work closely with partners, legal and support staff to resolve any issues and ensuring bills are accurate and complete
• Prepare related documentation
• Draft, finalize and post bills and maintain billing files
• Work with E-Billing Specialists to ensure successful transmission of invoices
• Assist with special projects as needed

Requirements:

• Bachelor’s Degree
• 5+ years’ legal billing experience
• Elite billing software experience
• Strong analytical, math and problem solving skills
• Acute attention to detail
• Ability to work under pressure and meet deadlines
• Advanced customer service and relationship building skills
• Motivated, organized and able to prioritize work load, multitask and work independently
• Driven to contribute to the success of the team
• Flexibility to adapt to various situations, including overtime if needed
• Advanced experience with Excel and Word

Our AM Law 20 client is seeking an experienced Client E-Billing Specialist to support and facilitate the e-billing process for the firm’s largest and most complex clients.

Responsibilities:

• Ensure bills are submitted promptly through the client’s e-billing system
• Review and analyze time and disbursements for compliance with client billing policies and e-billing system requirements
• Track client appeals and initiate process to correct invoices per client instructions
• Implement invoice revisions to in Elite to re-generate bills for submission
• Follow up on outstanding e-bills, monitor rejections and proactively researche and resolve invoice issues
• Assist with collection efforts
• Prepare related documentation
• Assist with special projects

Requirements:

• Bachelor’s degree
• 4+ years’ of law firm e-billing experience
• Experience with Elite Enterprise or Aderant required
• Motivated, organized, detail oriented
• Ability prioritize work load, multitask and work independently
• Ability to handle a large volume of work
• Patience to work with invoices which may be rejected repeatedly
• Ability to work under pressure and meet deadlines
• Driven to contribute to the success of the team
• Flexibility to adapt to various situations, including overtime if needed
• Basic knowledge of Excel and Word

Our AM Law 20 client is seeking an experienced Collections Specialist to communicate with clients on past due and aging receivable accounts and support the collection process.

Responsibilities:

• Review client accounts and monitor aging receivables
• Work with partners to review matters and determine action plans
• Communicate with clients to secure payments on a timely basis
• Provide documentation and analysis to partners and clients as required
• Maintain detailed records of steps taken to facilitate payments
• Coordinate with Collections team regarding assigned receivables portfolio and discuss escalation strategy as required
• Assisting with research, analysis and the resolution of client deductions and unapplied credits
• Collaborate with various operations teams regarding client deductions, cash receipts, collections and other projects

Requirements:

• Bachelor’s degree
• 5+ years’ law firm collections or accounts receivable experience
• Ability to follow up on client accounts with minimal supervision
• Highly motivated with the ability to work well under pressure and with a high degree of accuracy
• Ability to meet strict deadlines and interact well with co-workers
• Excellent interpersonal, communication and analytical skills
• Attention to detail
• Must be proficient in Word and Excel.